Document identity
Stable document ID, exact title, revision, lifecycle status, owner, project, and related canon or contract record.
Files • Versions • Trackers • Public Boundaries
Operations & Documentation Control
Maintains business-side organization for file versioning, public page control, document trackers, submission records, and external inquiry logs.
Version Discipline
One canonical version per public page or submission packet.
Contact Log
Track inquiries, responses, dates, requested material, and next action.
Public / Private Split
Website pages summarize; full project documents remain private unless intentionally released.
One authoritative record per deliverable
A public webpage, query package, manuscript, screenplay, treatment, rights schedule, or contract should have one identified current version. Working copies may exist, but they must not be mistaken for the release or submission copy.
Temporal stamp
Created and revised timestamps recorded with the full date, time, and Eastern Time zone to eliminate ambiguous “latest” files.
Release manifest
List of files included, excluded, replaced, checks performed, known limitations, and deployment or submission destination.
Submission-control cycle
Authorize
Select the property, recipient, purpose, permitted material, and exact version.
Transmit
Use the recipient’s required method and record every attachment, pasted sample, or link.
Track
Record date, acknowledgment, request, pass, offer, follow-up window, and next action.
Close
Archive the outcome, preserve correspondence, update availability, and prevent duplicate submissions.
Public/private boundary: the website is a
professional summary and navigation surface. It is not the master
repository for manuscripts, contracts, confidential bibles, source
art, or unpublished technical material.
Business operations inquiry
Reference the property, document, request, and applicable deadline.